A key moment for the JGH

Members of staff conduct a simulation exercise in one of the new treatment areas in Pavilion K
Members of staff conduct a simulation exercise in one of the new treatment areas in Pavilion K

Hospital takes ownership of Pavilion K as staff prepare to move

After five years of construction, it’s done! The JGH has been handed the keys to Pavilion K—a symbolic gesture that means the hospital now formally owns its newest wing.

Since February 2014, the Emergency Department has called Pavilion K its home. Now another milestone has been cleared in preparing the pavilion to house numerous hospital services.

“The big difference is that we must now secure the building ourselves and we are now responsible for all of the maintenance and upkeep,” explains Georges Bendavid, Director of Technical Services, who adds that a few adjustments still need to be made.

With the moving date set for January 24, 2016, a great deal of work remains. “Although the construction is over,” says Joanne Côté, Director of the Transition Team, “more than 22,000 pieces of equipment, furniture and supplies must be installed, and a couple of thousand more need to be moved into the building. We also want to set aside enough time to train and orient staff.”

Moving on up

Many JGH services are preparing to move to Pavilion K, including:

• the new Surgical Suite Services
• the Intensive Care Unit
• the Neonatal Intensive Care Unit
• the Family Birthing Centre
• the Centre of Cardiovascular Sciences
• five in-patient units
• the Hemodialysis Laboratory
• Inhalation Therapy
• Transfusion Services
• the Medical Day Unit
• the Post-Anesthesia Care Unit

Clinical and support staff who will relocate will receive training online. All of the floor plans have been uploaded to a virtual platform where staff log in to complete training modules. Some departments have also begun training staff to handle new equipment and/or procedures.

As of this September, members of staff will be brought to the site for training to simulate various scenarios. To ensure success, the Transition Team is working with an external consultant to plan these simulations.

“Since so many units will relocate to Pavilion K where they will interact with one another, we need to test scenarios within specific units and among several units,” explains Annie Thinel, Clinical Coordinator for the Transition Team. These sessions are known as horizontal simulations within a unit, and vertical simulations for several units.

Emergency measures will also be simulated, because “the only way we’ll really be ready to move is if we’ve tested the new procedures, work organization and workflow,” adds Ms. Coté.

Once the simulations are completed and the processes refined, all staff members who are scheduled to move will tour their new units, with the visits tailored to each employee’s specific needs. Some services, such as Dietetics and Enviro Services, only need to learn the new routes and the location of certain pieces of equipment. Others, such as nurses, need specific on-site training. All of this will be integrated into the training plan.

If your department isn’t moving, don’t worry—you won’t be left out: Before the big move, you’ll have an opportunity to visit the new pavilion on Nov. 15, 17 and 26. Exact times will be announced to staff closer to the dates of the open house.

 

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